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STFM Podcast July 2023 Episode

The July 2023 episode of the STFM Podcast is titled "Time Management for Busy Folks" and features Grace Shih, MD, MAS, and Claire Thomson, MD, MPH. Listen on this page below or through a streaming platform.

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Help, I’m buried in email! We all get behind on work and especially email, but Grace Shih, MD, MAS, and Claire Thomson, MD, MPH, are here to help you sort through a variety of time management strategies to find the one that will help with your work-life balance. With pleasant doses of practicality and humility, they provide great strategies for managing inboxes and calendars, prioritizing tasks, as well as encouraging us to “eat the frog.”Hosted by Saria Carter Saccocio, MD, MHACopyright © Society of Teachers of Family Medicine, 2023

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Resources

STFM Time Management Course
Clear Eyes, Full Day, Can't Lose: Time Management Strategies for Busy Folks - STFM Webinar
Time Management Strategies for Academic Success - STFM New Faculty Scholars Webinar
How to Get Stuff Done: The Eisenhower Matrix (a.k.a. The Urgent Vs The Important) - Forbes
Eat That Frog!: 21 Great Ways to Stop Procrastinating and Get More Done in Less Time
7 Tips Productivity Experts Follow When The Fall Behind on Work - HuffPost

Grace Shih, MD, MAS

Grace Shih, MD, MAS, is an Associate Professor in the Department of Family Medicine. She completed her family medicine residency at Brown University and a fellowship in family planning at University of California, San Francisco. She currently serves as the Director of the WWAMI Family Medicine Residency Network and Co-Director of DFM’s Reproductive Health Fellowship. She enjoys teaching and learning from others, and feels blessed to have a job that combines both faculty development and residency education. In her free time, you can find her wrestling with her kids, adoring her dog, or trying out new recipes and restaurants.

Claire Thomson, MD, MPH

Claire Thomson (she/her) grew up in North Carolina and completed medical school and her MPH in Health Care and Prevention at the UNC-CH before heading north to Providence, Rhode Island to complete her residency and fellowship in Global and Maternal Child Health at Brown Family Medicine. She joined Swedish First Hill as core faculty in January 2019 and became OB Fellowship Director in 2021. Her clinical interests include perinatal care and full-scope reproductive health; research interests include birth equity and FMOB mentorship. When not at work, she can be found chasing her toddler Kai, cooking with her husband Rob, hiking, reading novels, and paddleboarding.

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Tips for Using STFM's AI Assistant

STFM's AI Assistant is designed to help you find information and answers about Family Medicine education. While it's a powerful tool, getting the best results depends on how you phrase your questions. Here's how to make the most of your interactions:

1. Avoid Ambiguous Language

Be Clear and Specific: Use precise terms and avoid vague words like "it" or "that" without clear references.

Example:

Instead of: "Can you help me with that?"

Try: "Can you help me update our Family Medicine clerkship curriculum?"

Why this is important: Ambiguous language can confuse the AI, leading to irrelevant or unclear responses. Clear references help the chatbot understand exactly what you're asking.

2. Use Specific Terms

Identify the Subject Clearly: Clearly state the subject or area you need information about.

Example:

Instead of: "What resources does STFM provide?"

Try: "I'm a new program coordinator for a Family Medicine clerkship. What STFM resources are available to help me design or update clerkship curricula?"

Why this is better: Providing details about your role ("program coordinator") and your goal ("design or update clerkship curricula") gives the chatbot enough context to offer more targeted information.

3. Don't Assume the AI Knows Everything

Provide Necessary Details:The STFM AI Assistant has been trained on STFM's business and resources. The AI can only use the information you provide or that it has been trained on.

Example:

Instead of: "How can I improve my program?"

Try: "As a program coordinator for a Family Medicine clerkship, what resources does STFM provide to help me improve student engagement and learning outcomes?"

Why this is important: Including relevant details helps the AI understand your specific situation, leading to more accurate and useful responses.

4. Reset if You Change Topics

Clear Chat History When Switching Topics:

If you move to a completely new topic and the chatbot doesn't recognize the change, click the Clear Chat History button and restate your question.

Note: Clearing your chat history removes all previous context from the chatbot's memory.

Why this is important: Resetting ensures the AI does not carry over irrelevant information, which could lead to confusion or inaccurate answers.

5. Provide Enough Context

Include Background Information: The more context you provide, the better the chatbot can understand and respond to your question.

Example:

Instead of: "What are the best practices?"

Try: "In the context of Family Medicine education, what are the best practices for integrating clinical simulations into the curriculum?"

Why this is important: Specific goals, constraints, or preferences allow the AI to tailor its responses to your unique needs.

6. Ask One Question at a Time

Break Down Complex Queries: If you have multiple questions, ask them separately.

Example:

Instead of: "What are the requirements for faculty development, how do I register for conferences, and what grants are available?"

Try: Start with "What are the faculty development requirements for Family Medicine educators?" Then follow up with your other questions after receiving the response.

Why this is important: This approach ensures each question gets full attention and a complete answer.

Examples of Good vs. Bad Prompts

Bad Prompt

"What type of membership is best for me?"

Why it's bad: The AI Chat Assistant has no information about your background or needs.

Good Prompt

"I'm the chair of the Department of Family Medicine at a major university, and I plan to retire next year. I'd like to stay involved with Family Medicine education. What type of membership is best for me?"

Why it's good: The AI Chat Assistant knows your role, your future plans, and your interest in staying involved, enabling it to provide more relevant advice.

Double Check Important Information

While the AI Chat Assistant is a helpful tool, it can still produce inaccurate or incomplete responses. Always verify critical information with reliable sources or colleagues before taking action.

Technical Limitations

The Chat Assistant:

Cannot access external websites or open links
Cannot process or view images
Cannot make changes to STFM systems or process transactions
Cannot access real-time information (like your STFM Member Profile information)

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STFM Podcast July 2023 Episode

Listen to All Episodes

Resources

Grace Shih, MD, MAS

Claire Thomson, MD, MPH

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AI Chatbot Tips

Tips for Using STFM's AI Assistant

1. Avoid Ambiguous Language

Example:

2. Use Specific Terms

Example:

3. Don't Assume the AI Knows Everything

Example:

4. Reset if You Change Topics

5. Provide Enough Context

Example:

6. Ask One Question at a Time

Example:

Examples of Good vs. Bad Prompts

Bad Prompt

Good Prompt

Double Check Important Information

Technical Limitations

STFM AI Assistant