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STFM Podcast June 2023 Episode

The June 2023 episode of the STFM Podcast is titled "Advocating for Protected Time at Your Institution" and features Timothy P. Graham, MD, MHPE. Listen on this page below or through a streaming platform.

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The magic formula to advocate for protected time at your institution is to speak the language of C-Suite executives. Timothy P. Graham, MD, MHPE, is here to coach us to use this language effectively when advocating at our home institutions, including creating an elevator speech and using data to effectively make a case for your request. Dr Graham also teaches us how to account for the needs of all stakeholders when making a case for your institution’s academic needs.Hosted by Saria Carter Saccocio, MD, MHACopyright © Society of Teachers of Family Medicine, 2023

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Timothy P. Graham, MD, MHPE

Dr Graham is the Chief Medical Officer at Mount Carmel Mount Carmel St. Ann’s in Westerville, Ohio and Mount Carmel New Albany in New Albany, Ohio. He also oversees Graduate Medical Education for Mount Carmel Health System. He is the former Program Director for the Mount Carmel Family Medicine Residency Program and the former Family Medicine Department Chair at Mount Carmel St. Ann's. He is a graduate of Ohio State University College of Medicine and Public Health and completed residency in Family Medicine at Riverside Methodist Hospital in Columbus, Ohio. He completed a Master of Health Professions Education at University of Illinois at Chicago and has interests in curriculum design, resident competency assessment, feedback and leadership development. He is the current Chair of the Society of Teachers of Family Medicine (STFM) Graduate Medical Education Committee, Chair Elect of the Association of Hospital Medical Education Continuing Faculty and Professional Development Committee, a member of the STFM Board of Directors and a member of the Association of Family Medicine Residency Directors (AFMRD) National Graduate Survey Oversight Committee. He previously served as a member of the STFM Residency Accreditation Toolkit Task Force and the Accreditation Council for Graduate Medical Education (ACGME) Milestones 2.0 Workgroup. He also serves as Editor-in-Chief for the Family Medicine Residency Curriculum Resource. Dr Graham is also Past President of the Central Ohio Academy of Family Physicians (COAFP.) Dr Graham has presented extensively on graduate medical education topics including formative and summative feedback, competency assessment, advising and mentoring, and faculty development.

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Tips for Using STFM's AI Assistant

STFM's AI Assistant is designed to help you find information and answers about Family Medicine education. While it's a powerful tool, getting the best results depends on how you phrase your questions. Here's how to make the most of your interactions:

1. Avoid Ambiguous Language

Be Clear and Specific: Use precise terms and avoid vague words like "it" or "that" without clear references.

Example:

Instead of: "Can you help me with that?"

Try: "Can you help me update our Family Medicine clerkship curriculum?"

Why this is important: Ambiguous language can confuse the AI, leading to irrelevant or unclear responses. Clear references help the chatbot understand exactly what you're asking.

2. Use Specific Terms

Identify the Subject Clearly: Clearly state the subject or area you need information about.

Example:

Instead of: "What resources does STFM provide?"

Try: "I'm a new program coordinator for a Family Medicine clerkship. What STFM resources are available to help me design or update clerkship curricula?"

Why this is better: Providing details about your role ("program coordinator") and your goal ("design or update clerkship curricula") gives the chatbot enough context to offer more targeted information.

3. Don't Assume the AI Knows Everything

Provide Necessary Details:The STFM AI Assistant has been trained on STFM's business and resources. The AI can only use the information you provide or that it has been trained on.

Example:

Instead of: "How can I improve my program?"

Try: "As a program coordinator for a Family Medicine clerkship, what resources does STFM provide to help me improve student engagement and learning outcomes?"

Why this is important: Including relevant details helps the AI understand your specific situation, leading to more accurate and useful responses.

4. Reset if You Change Topics

Clear Chat History When Switching Topics:

If you move to a completely new topic and the chatbot doesn't recognize the change, click the Clear Chat History button and restate your question.

Note: Clearing your chat history removes all previous context from the chatbot's memory.

Why this is important: Resetting ensures the AI does not carry over irrelevant information, which could lead to confusion or inaccurate answers.

5. Provide Enough Context

Include Background Information: The more context you provide, the better the chatbot can understand and respond to your question.

Example:

Instead of: "What are the best practices?"

Try: "In the context of Family Medicine education, what are the best practices for integrating clinical simulations into the curriculum?"

Why this is important: Specific goals, constraints, or preferences allow the AI to tailor its responses to your unique needs.

6. Ask One Question at a Time

Break Down Complex Queries: If you have multiple questions, ask them separately.

Example:

Instead of: "What are the requirements for faculty development, how do I register for conferences, and what grants are available?"

Try: Start with "What are the faculty development requirements for Family Medicine educators?" Then follow up with your other questions after receiving the response.

Why this is important: This approach ensures each question gets full attention and a complete answer.

Examples of Good vs. Bad Prompts

Bad Prompt

"What type of membership is best for me?"

Why it's bad: The AI Chat Assistant has no information about your background or needs.

Good Prompt

"I'm the chair of the Department of Family Medicine at a major university, and I plan to retire next year. I'd like to stay involved with Family Medicine education. What type of membership is best for me?"

Why it's good: The AI Chat Assistant knows your role, your future plans, and your interest in staying involved, enabling it to provide more relevant advice.

Double Check Important Information

While the AI Chat Assistant is a helpful tool, it can still produce inaccurate or incomplete responses. Always verify critical information with reliable sources or colleagues before taking action.

Technical Limitations

The Chat Assistant:

Cannot access external websites or open links
Cannot process or view images
Cannot make changes to STFM systems or process transactions
Cannot access real-time information (like your STFM Member Profile information)

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STFM Podcast June 2023 Episode

Listen to All Episodes

Resources

Timothy P. Graham, MD, MHPE

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AI Chatbot Tips

Tips for Using STFM's AI Assistant

1. Avoid Ambiguous Language

Example:

2. Use Specific Terms

Example:

3. Don't Assume the AI Knows Everything

Example:

4. Reset if You Change Topics

5. Provide Enough Context

Example:

6. Ask One Question at a Time

Example:

Examples of Good vs. Bad Prompts

Bad Prompt

Good Prompt

Double Check Important Information

Technical Limitations

STFM AI Assistant